| Description |
| | | DEADLINE FOR APPLICATIONS: | 01 Jul 2008 | | DATE OF ISSUANCE: | 02 May 2008 | | ORGANIZATIONAL UNIT: | United Nations Environment Programme | | DUTY STATION: | Nairobi | | VACANCY ANNOUNCEMENT NUMBER: | 08-PGM-UNEP-417627-R-NAIROBI |
| THE EXECUTIVE DIRECTOR RESERVES THE RIGHT TO APPOINT A CANDIDATE AT A LEVEL LOWER THAN THE ADVERTISED LEVEL OF THE POST |
| | | Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
| Responsibilities
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bring emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO) at the Nairobi duty station. Under the general guidance of guidance of the Chief, Corporate Services Section (CSS), and the functional supervision of the Fund Management Officer (FMO), the incumbent will undertake the following: 1. Budget Planning: a) Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from the Divisions, Conventions Secretariats and regional offices, including programmatic aspects; ensure compliance with the programme of work; b) In Consultation with the Programme Officers, reviews and analyses programme budget/financial implications in light of the planned activities of the programme of work; c) Assists managers in the elaboration of resource requirements for budget submissions and identifies with the programme officers the most appropriate administrative and financial framework to undertake activities and reach the objectives of the Division; d) In cooperation with the FMOs for the Divisions, participates in the preparation of proposals for submission to the donors in line with the UNEP policies; e) Provides support to relevant offices in their budget review; assists in securing approval from the Project Review Committee (PRC) and the Project Approval Group (PAG). 2. Project Administration, monitoring, Control and Evaluation: a) Monitors project implementation, including analysis of implementation and initiation of corrective action; b) Reviews and analyses half yearly and terminal management reports and project expenditure reports; c) Analyses and evaluates on-going and completed projects for trends, problems, lessons learned and reporting thereon; d) In consultation with the Divisional FMOs, liaises with the Contributions Unit to monitor receipt and contributions and reporting to the donors; e) Preparation of project documents and their revisions in accordance with the procedures established by CSS; f) Works with the UNEP programme officers on all elements of UNEP programme management. 3. Fund Management: a) Liaises with UNEP Divisions, co-operating agencies and supporting organizations on Fund Management related matters whenever possible; b) Issuance of obligation documents, follow-up on status, periodic review of outstanding obligations, liquidation of the un-required portions thereof, closing of year-end accounts and submission of financial statements for the regional offices; c) Maintenance of records related to Fund Management matters and preparation of periodic information of the regional offices to the management; d) Expenditures forecast and preparation of situational financial analysis for projects and regional offices. 4. Other Tasks: a) Assists in drafting Standard legal instruments; b) Liaises with the Internal and External auditors and coordinates response to queries and audit observations made; c) Identification of procedures and guidelines to improve the administrative flow within the regional offices. |
Competencies
Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Teamwork: Works collaboratively with colleagues in the Division and regional offices to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments of the Division, regional offices and UNEP projects; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently to achieve the objectives of the programme of work of the Division. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. |
QUALIFICATIONS |
Education
A first University degree in business administration, finance, accounting or related field. |
Work Experience
A minimum of three years of relevant professional experience in finance, administration, budget, business administration or related area. |
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. |
Other Skills
Other skills: Familiarity with UN accounting system (IMIS) and other related project management systems, understanding of the UN Financial Rules and Regulations an asset. Training, knowledge and working experience in project management is also an asset. |
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
| How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2002/4 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. - To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
- After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
- In completing the PHP, please note that all fields marked with an asterisk must be completed.
- UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reposts to the relevant HRO/PO via fax.
E-mail: Recruitment@unon.org,
Fax: 254-20-762-4212
Please see the Frequently Asked Questions, if you encounter problems when applying. |
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