Job Title

Administrator (part-time)

Salary

£16-18,000 p.a. pro rata starting salary based on 40 hour week (dependent on experience)

Post Duration

Permanent

Location

Caledonian Conservation Ltd, Craigarnhall, nr Bridge of Allan, FK9 4NG

Hours

20 hour average week (flexible working arrangements available)

Application Closing Date

Thursday 7^th May 2015

Overall Purpose

To assist with day-to-day administrative tasks.

Roles and Responsibilities

• Updating and maintaining accounts records using Sage Instant;
• Updating and creating spread sheets using MS Excel;
• Maintaining records, filling systems and electronic files (including scanning paper documents);
• Provide administrative support for project based works (including preparing field sheets, proofing and formatting reports);
• Processing correspondence using MS Word;
• Managing a busy workload to achieve deadlines;
• Producing high quality work when under pressure;
• Liaise with clients, contractors and suppliers;
• Answering incoming telephone calls for the team and relaying accurate messages;
• Meeting and greeting visitors as required;
• Provide health and safety buddy support for fieldworkers;  and
• All other general administrative duties as requested by the team as may be required.

Person Specification

Essential

• A relevant qualification at HNC or SVQ level 3 or above, or equivalent experience;
• Experience of Sage Instant
• Excellent Microsoft Office skills (including Word and Excel);
• Excellent written and oral communication skills;
• Excellent interpersonal skills;
• Enthusiastic, flexible and committed;
• Passionate and proactive;
• Experience of working in an administration role;
• Able to work as part of a team, which may include colleagues from other organisations;
• Able to work on multiple projects;  and
• Able to work under own initiative.

Desirable

• Experience of using Microsoft Access;
• Experience of managing budgets and / or accounts;
• Experience of working within the environmental / ecological sector;
• Experience of using Microsoft PowerPoint;
• Evidence of ability to liaise and work effectively with a range of partners;
• Interest in wildlife and nature conservation;  and
• Full clean UK driving licence.