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Title

Administrative Assistant
Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location Indonesia - Asia & M East
Type Fixed Term and Permanent Roles
Status Full Time
Level First Level
Deadline 29/12/2011
Company Name Rainforest Alliance
Contact Name
Website Further Details / Applications
Rainforest Alliance logo
Also Listing:
Description
IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.

 

The Rainforest Alliance is an international nonprofit organization that works to conserve biodiversity and ensure sustainable livelihoods by transforming land-use practices, business practices and consumer behavior. Based in New York City, with offices throughout the United States and worldwide, the Rainforest Alliance works with people whose livelihoods depend on the land, helping them transform the way they grow food, harvest wood and host travelers.

RACERT, a division of the Rainforest Alliance, supports the organization’s mission by delivering sustainability auditing, verification, validation and certification services based on the best available global standards.  RACERT conducts its work with the highest integrity, transparency and quality in order to generate positive economic, ecological and social benefits for our clients and worldwide.

Position Summary: 

The Administrative Assistant will be responsible for providing general administrative and operational support to staff in the Bali office. S/he will provide logistical support for travel and events, process payment requests and invoices and assist in general administrative responsibilities.

Responsibilties: 
  • Provide full-day reception and phone coverage, welcome visitors, and manage couriers and deliveries;
  • Maintain employee telephone lists;
  • Maintain all office equipment and arrange technical support if required;
  • Post outgoing mail, sort and distribute all faxes, packages to directed individuals upon receipt;
  • Responsible for all outgoing package mailing and shipping;
  • Coordinate printing of marketing materials and distribution of business cards;
  • Assist Office Coordinator with coordinating security and housekeeper staff to monitor their schedule and performance ;
  • Assist Accounting with banking transactions, tax reporting, and payment of regular expenses for electricity, water, phone and others;
  • Check the efficiency of office equipment, maintain stock of supplies, request product quotes and order supplies as needed for the Bali office;
  • Assist in reporting process of travel and expense reports for all staff;
  • Assist in the coordination of events, trips, workshops and meetings and process their respective invoices;
  • Conduct internet research as needed;
  • Provide staff support; and
  • Other duties as assigned.
Qualifications: 
  • Bachelor of Business Administration or a related field;
  • 1 - 3 years of related experience, preferably with NGOs, international organizations or associations/institutions working on the basis of donations;
  • Fluency in English language (written and oral) required;
  • Friendly, personable, “can do” attitude, customer service oriented;
  • Good communication and interpersonal skills;
  • Ability to interact with a diverse clientele and staff;
  • Courteous and professional demeanor with experience providing customer service;
  • Experience in organization and information management;
  • Attention to detail and ability to follow tasks through to completion;
  • Excellent computer skills (Microsoft Office, Internet, software and hardware installation, etc.);
  • Must have initiative to respond to a diverse staff and attend to the needs of the organization with minimal supervision; and
  • Ability to work within a team structure as well as independently, be creative and proactive, be attentive to detail and have excellent interpersonal communication skills.
Salary: 

Commensurate with experience.  

Notes: 

Only candidates authorized to work in Indonesia will be considered.
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